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May 2020 Online Board meeting
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Added May 08, 2020
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unless we're talking it might like it a little bit easier so if Kevin is ready we will call the meeting to order I'd like to welcome everyone here tonight thank you all for being here and let you know we will be glad to get back to the boardroom this is our second virtual meeting siphon your families are safe quarantine and whatnot so let's get started and would you please stand for the Pledge of Allegiance and remain standing for Marsala I pledge allegiance the United States of America one nation under God indivisible with liberty and justice for all best way to play do we have a motion to approve the agenda ask for Xanax I make that motion Azteca okay who's the bar are who made the most recent list of best most about intervention stack of my Rafael Jose play let it be known by saying I those opposed now motion pies we don't have any additions to the agenda on Virtual protections out of the agenda if not we'll next item is because agenda would anyone like to remove any item for discussion before we vote on if not do have a motion to approve the consent agenda I moved 2nd II by Miss Lori okay SEC bump Facebook hello there fiber let it be known by saying hi those opposed no emotion podcast the next time is art director of instructional report bird watching mr. Marty I just have a few things to share with you this evening first of all just to let you know that we have received a $30,000 Grant from the USPS Colorado Community facility Grant and we will not be spending that grant money until the fall but our plan for that $30,000 is to purchase additional laptops to use in the schools next year so just wanted to make you aware of that I'm also to let you know we've had some Personnel changes that will be taking effect July 1mr Issa Richardson has been named the new Elementary State supervisor she is taking Amber Rose's place he left at Christmas and because she moved from a new position we had to get a new principal at Mountain Elementary so that person will be a doctor fairco doctor coat is currently the assistant principals at all excited about that third change that I want to let you know about mr. J Jennings he was one of the assistant principals at Wright Middle School will be retiring at the end of the year and Kevin Wright Middle School will be taking his place so those are just some changes I will let you know about you may have already known about those but if not I certainly want to let you know about it and then the third thing that I had a real quickly is as far as Personnel I next week Miss Bennett will be emailing the employee exit survey to our teachers who are not returning to Tipton County Schools next year and that once those survey results coming back I will share that data hopefully next month I'll have a report in your packets to share with you and its chairman that's all I had was someone has question okay does anybody have any questions for doctor Nike dr. Burke go ahead what is the main reason for the reservation about well until we get the exit survey results mr. Davis and I don't really know offhand but one of the questions on the survey that we emailed it what their reason is for leaving in bed for Summit retirement for others it could be relocating to another area but I'll be able to give you that information hopefully next month but it just depends on how many of them respond to the survey we do we should have done electronically and then respond online so hopefully we'll get a good response rate but I'm happy to share that information with you next month are there any other next item is a director of operations report doctor Fisher to think I wanted to update you on with food service we have served 25378 meals this week that's an average of 6344 meals per day so the buses driving through the neighborhood has really been effective so we're really excited about that but that was 25378 meals that we have served in four days our maintenance staff is working on their Capital Improvement plans for the 1920 school year the outdoor lighting upgrades have been completed at Brighton High School and then we also ordered additional light they have a ride so we should be completed the rest of the outdoor lighting at the other school song so hopefully we will be able to see some cause some Energy savings than that as well and that's really all I have is. Okay yes sir can you give me an update on the CHS field house so that's going with the concession stand and field house renovation I'm sure dr. Cohen Savannah do that guest service team so they started breaking ground today actually or yesterday they scraped off the the the topsoil and today to miles was out there on the backhoe moving around with trying to drive the dirt out a little bit and then the next step is we got somebody coming to do the footing and in the rough-in Plumbing or the rough-in Plumbing in the footing and then we're doing it one step at a time we're getting somebody different for every phase of it we've also the air conditioning in the locker room is done that part went in there coach Kirby actually helped us get that you know we talked to him and I conferred with him on where he want and so that's in there now and so we're ready for that I'm sure they're as soon as we're able to get back in the locker room I'm sure they will appreciate that but it looks like we're moving forward if you if you go by Covington how you actually see dirt in the spot where the field house is going to be so according to how it's been going we're kind of proud of it I am to I appreciate it just sir. Efficient as soon as opening in August has there been any discussion we plan to transport our children we have not had any guidance any of that dr. Combs doctor bird and myself we began talking a little bit about that today but there's not been any guidance to my knowledge for school opening in August nothing at this time correct on that Doctor Holmes that's correct we have not received any guidance from the state department anything regarding opening up where we're playing everything just like it would be a normal school year and then waiting hear from them if we have to back up on those plans a little bit but right now we have not received any guidance at all to do anything differently than we would normally do to start the the next school year we are currently. right now we're cleaning and the bus we're getting our bus is ready for inspection as we normally would that's what the bus shop is working on as we speak so they are prepared and the buses that we normally would dr. fitzer I have a question or two I've had parents asked me about sacc and the lunch program this summer food program is Summer Okay the with the food program we have submitted our application for summer feeding and we are waiting to hear back from our application on that currently we are driving through the neighborhood and we have to knitted dad as a proposal for our summer program if we continue as it is the USDA will have to guide us on what our tribulations will be for the program for the okay so we're waiting on that school-age child care we have not received any we have received guidance child care guide us in terms of what the CDC has recommended boat have not received made any decisions yet in terms of our next steps for school-age child care for the summer the guidelines that they have in place we looked at those we've also we have Williamson County they run a school-age child care similar to ours they have set their guidelines to us for us to look at a lot of different stipulations there so we'll have to make some decisions about that but which doctor comes and I have not made it on that one okay thank you I want to follow up on that okay take a note please that when that facility it is finished in Covington I'm expecting a big old hunk and ribbon-cutting ceremony and I like mr. Clark just paid in that please that thing started 1015 it's been a long time coming so yes sir are the questions for Fisher thank you Doctor Fisher the next one is a report. Miss Peggy Murdock 457 plan we currently are active in the 401K plan but in order for our teachers to be able to stay with 457 you all have to just dock at state plan is just a straightforward plan state has but in order for us to allow our employees to participate and the board have to adopt that as a client do to do that do I have a motion to adopt the state plant is presented by Miss Murdock I'll make a motion to plan a motion what's the most about mr. Jonah they will have a second second mr. Davidson was at mr. Davidson mr. X anyone that works for us is able to participate or some reason you have to ocular doctor playing in order for them to join so it was suggested that we try to take care of that as soon as I just want to have an after tax savings okay thank you so this is in addition to their regular retirement plan they started after cats playing at 7 so if we adopt that and we can add that to our for people to have deductions are there any other questions about to plan if not all those in favor let it be known by saying those opposed no multiplayer I have one other that we need to adopt American Fidelity if the hour section 125 or pre-tax provider or cafeteria plan he will have a current that shop Rings into all of the options that the covid-19 has provided in their plans mainly with the HSA plans that they can have access to Kobe testing for free options that need to be adopted as well so it takes care of those people who have medical reimbursement as well as an HSA this thing is we adopted then those people are able to apply those covid-19 option to their plan to adopt that well they will have a motion to adopt this plan is presented by Miss Martin. call Michael Myers motorcycle text message discussion anybody have any questions although there fiber let it be known I don't suppose no smoke pit pass thank you and then the last thing that we have doctor you trusted a that is group that takes care of women we pay them a lump sum and then as the unemployment claims come in you trust takes care of paying those on our behalf Edition they give us a song almost like a rebate a little mini grass that we've used for multiple years to provide some extra technology option so they are trying to get in front of this unemployment issue and changing a little bit of their verb and are playing and I just wanted you to be aware of how they're going to work this plan initially you trust is going to pay unemployment claims there will be many more than I had before because of our sacc claims and so I've been wondering what was going to happen with all of this extra but you trust is going to continue to act as they are and level are payments to the state across a four-and-a-half-year benchmark so we will not have to pay any old bridges unless they exceed $10,000 or 5 years of 5-year Benchmark that they said that's five times the normal cost of any claims that we have had so I don't we'll get to that option but this year we only have to collect $35 per person for unemployment so every single person had to pay $35 for them so will I wait for you trust to send us that amount several years ago it was a tie a 69,000 we've not had very many unemployment claims consequently it has continued to go down but I have no idea this pandemic will do that but you trust is aware of the concern and is trying to get out in front of it but we have to sign a new agreement with them and we just wanted you to wear or maybe some extra dollars that has to be spent for unemployment because that's all employee benefit it has nothing to do with the employee don't pay agreement call Ty okay so I don't think it's any it's nothing new what's going to happen with the unemployment right okay thank you for the update the song that going pooping you can Landstar Revenue exactly as it was last year as far as our local tax I talked to WT today and didn't have any chicken on any of this he's hopeful that it won't be as terrible as we expect but we just have to hope for the best and see what those local option sales tax is probably the thing that we're most there's also a a reinforced what is it a reassessment going on this year on property taxes so we'll have to see what that does as far as our property tax but we are only lacking $60,000 of our property taxes to collect for this year so we've been very very excited about it more than 11 million dollars worth of text very very cheap revenues if you can see if you'll look at our Dollar Tree on the second page basic education program has been decreased by $481,000 so we're going out to do some tightening to try to make sure that our budget will come in that $481,000 is a shortfall so our revenues that we are expecting for the year 83439000 dollars is what we're hoping to Revenue side start on the expenditure 7-Eleven Hunter the instruction regular instruction total of 41782400 dollars and I'm just going to take these by grouping unless somebody wants line by line yes and bring out on our regular instruction will you order your number 6 in that grouping to try to turn down our expenditures then in the next sing for the alternative school have a million 17000 we have a person with a full-time teacher are there be a little bit of an expense additional expense there but not a lot program we are going to ask for 8 million million 304 $4,500 and that will support 79 special education teachers then on the next pay for the vocational education that is for 12 teachers in 120 day contract person next to million $591,000 our adult education program we are not 100% sure what we will get numbers are exactly what our grant was last year so as soon as dr. Fisher here's some information about what we will receive on that I can give you an update but hopefully it'll be about the same amount of money that we had turn on our health services 72 120 series looking at $856,000 or the health services are other students support which includes our guidance counselors that total is 1923000 dollars been on our supervisor line at 72 to 10 expenditure line is 2068000 special education supervisor license that series is 649006 dollars tationil supervisor line is $96,000 the technology budget brought some changes in there but the budget is about the same hopefully we'll be able to have some extra people that come in over the year to take care of some things that technology has in stores $914,000 is there there same amount currently the Board of Education your total is 962500 the little increase in the audit Services La Puente little bit from last year Office of the superintendent the same as last year $344,000 the office of principle for that is 6305000 that's our principals assistant principal secretaries bookkeepers and attendance clerks are all in that grouping system services $1,000 for that janitorial staff are electricity natural gas all of those utilities are in their hats million $247,000 for the plant operation maintenance Appliance that's all of our maintenance workers in the 3000 Haitian all that grouping for our buses came to 6066000 dollars Food Services that 62% of mister glasses visor line as well as his bookkeeper and that's $180,000 in that series before we left it as it has always been I know exactly what will come with that but we're leaving it with the anticipation of it coming back on line and being as it was this past year or this grouping also takes care of the three social workers that we is our voluntary Pre-K the Grant from the state department doesn't cover everything that's in here we have to add a little bit of it they'll be able to purchase some instructional supplies be able to pay for substitute that sort of thing so that their total is 1181000 or 1/8 Capital outlay Area is $233,000 for total estimated expenditures of 83289000 and then another debt-service pregnant $50,000 bringing our total to 83439000 s for General 141 budget I have a question Miss Peggy do you know how many total new positions were added as a result of this budget tell new position that has no new Physicians add don't have any new music organize light technology has been reorganized but they don't patients have the same people that they had that just been reorganized taken away 6 instructions position to education positions we have not added anything no sir there are no additional position are a few extra last year just one other question I think I think it's on here somewhere $1000000 in here that was unspent from last year's budget and didn't didn't you say something about now from the Sun balance 120000 of that was for the bonus remember when we did the outside lights a pregnant client 380,000 and gotten some information from Barnett he's going to be able to send the nearest out that's his goal setting didn't you say before that any any money we had that we would normally put in the fund balance that we were going to maintain and keep it on this budget so we could use it for whatever is it comes let me tell you what mr. I have no idea how much revenue will be able to collect there are there are Stuart expenditure as well but there are going to be some Cuts in our ability to gather our Revenue now if we be in the middle of June and we see that Revenue has become E-Waste that we anticipate being able to spend some dollars we can spend some dollars because the bulk of what was left in our budget is Seven Eleven Hundred money for textbooks have to pay that next year next year's budget for textbooks is much larger than this years was we're not showing it in the end. Dollar Tree but I'm just trying to balance us out with what disease we're going to have to probably as soon as we see where our money is but if we have extra money we'll ask for more as far as our Capital Improvement is concerned but right to spend I'll get the revenue by okay thank you sacc are we taking anybody but we're not collecting money so that revenue is short so we have to try to balance all that and not knowing where we're going to stay and I just don't want to spend rock band thank you why much money that has been our plan but covid-19 kind of I put a little bit of a crimping that so we're trying to we're trying to stick with that plan but just like Miss Peggy said we have some some unknowns that we're trying to account for this biscuit received in Revenue April if you'll remember that's two months ago Revenue that's not April's Revenue that's right the revenue so we haven't seen the real cut yet if we see one because we we collect the taxes in a month we send it to the bank says that the next month backed us we distributed so low in May we will get marches Revenue so yellow the city about the tax rate in what way to get so I'm afraid to spend too much money add one more quick question I think I know the answer already but not know we have the money to give pay raises but aren't aren't you giving step increases and that's about $400,000 extra right it's a it's a pretty good anybody else have any questions Daiso Federal are expecting 5812000 $145.65 ask me if something let me tell you all Haitian people were granted the option to get a a technology Grant and so in our amended budget we added $20,000 County of allowed us to add it because they didn't address that budget until last night so we added $20,000 to our special education in case they're able $1,000 so just to make you aware of of that the option of them getting $20,000 for technology for special education in their regular instruction they have a million 289,000 558 $0.95 in there series 1 71200 is 2 million 5885 and 91 cents $100,651.46 Services remember we move those people to another category last year so all they are going to have his money for other contracted Services $33,000 support they're spending $186,479.09 their regular program for supervisors the total is 1000000 417 $608.37 expect their support services $456,745.41 vocational Ford service $3,441.29 Festival that takes care of an assistant principal at the preschool $47,840 Support Services Transportation $96,384.65 there's nothing to report for hour after that doctors I haven't come through yet so our total estimated expenditures for federal is 5000700 $1 700 $1,594.13 and then they have indirect call and transfers from one phone to the other in the total of 110000 V 51/52 for their total estimated expenditures of 5812000 $145.65 questions on net 143. budget mr. glass didn't see any changes made we're not sure if we will call our revenues and expenditures for his wait and see where that money comes from but their total estimated revenue is 7 or five thousand seven hundred fifty thousand. 5750000 dollars all of their food service support is the same amount $5,000 they'll be able to take care of the capital projects 177 call sinks it will be spent we have $509,077 left in that sun that's everything I've got okay Miss Mara. Are you going to the amended budget to okay alright so you ready to take this to the County commission for left of graduations right I sent it to them I made one you all are meeting tonight and so they haven't touched the new budget yet they just went over the amended budget last night was a doctor, so whatever route me to approve the amended budget until next week so they won't get it for another week or so I would call Kyle before it gets to them okay so we wouldn't go ahead and make the most of the night familiars before we send it to them right yes any more questions about the budget for 20 20 and 21 if not do you have a mouse to approve it as presented by Miss Martin. mr. Farrell don't have a second I second it so I can buy Melissa Joiner any other questions call Lowe's in fiber let it be known by saying hi those opposed know so the budget passes motion passed thank you Miss Marta they will have any other business from anyone tonight this German math question has anybody heard how Mr Johnny Johnny Jones and his family or do recently I haven't heard of any of the Jones family doing doctor fisherman have an update what home did I didn't dr. Fisher yes sir Johnny and his wife Trina both went home today they are at home, so and his mother and father still in the hospital so they're still asking for prayers for them but they are at home that's that's that's good we want to continue remember that family which is mentioned it hard and I will keep them in our daily prayer., would you like to add anything else gifts are just a couple things I know dr. Fisher mention this but we have the lights outside at that Brighton are done so we're we're excited about maybe starting see some savings on that before too long and then purchase the number of light the other buildings as well on the outside so we're hoping to to give Miss Piggy some more money in the budget with some savings hopefully and so that. I'm going well the guys have been working really hard our maintenance Crews been working really hard during this time and I want to give a little shout out to them because we're most of us have been on kind of a staggered scheduled maintenance is tell me an everyday I know they're already socially distant so they be your everyday and they're working throughout the district no trying to get some of these things done and spend this Capital Improvement money that was paid you was talking about they've been working really hard so I want to make sure that I say something about them all so I know Kevin's on the on the call here but he and Melissa and and their team has worked really hard and Technology we have a number of teachers that are reaching out to their students we have meetings like this multiple other meetings that we're doing with faculty and supervisors and stop they work play hard on that I just we got a number of folks are nurses number filter works really hard to get us to be able to do what we're doing right now we're really know we're really kind of ahead of a lot of the other districts and what were able to be able to do right now and we're just very appreciative of that is because we have some really good people working and they're they're really they're really working hard on this is one of those things out there I'm also going to give Miss Piggy a shot add budgets hard y'all especially with this one and she has lost a lot of sleep over that one so thank you Miss Peggy be appreciated who is going to be get money from the federal and state government we know where we want to put it we just hope that it will match up with what we left us to Spanish in the budget so they give us as to where we can spend it I hope so absolutely yes sir that's it mr. Jeremy thank you well I want to say I want to thank each one of you for hanging in there with the virtual meetings and one of these days we'll be back till I board room and I know where she's been at everybody and all the staff and work diligently and bring it to its own time and I know the state has really strong is the current retirement age so was that the place out but entertain a motion to adjourn iMac mode supposed to be Mitch Joyner what we started turn Lake Arrowhead okay y'all be safe Skyscanner
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