STUDENTS ATTENDANCE 6.200 (update 6/2019)
Attendance is a key factor in student achievement and therefore, students are expected to be present each day school is in session. The Director of Schools/designee shall develop appropriate administrative procedures to implement this policy.
The Supervisor of Pupil Services shall oversee the entire attendance program which shall include:
1. All accounting and reporting procedures and their dissemination;
2. Alternative program options for students who severely fail to meet minimum attendance requirements;
3. Ensuring that all school age children attend school;
4. Providing documentation of enrollment status upon request for students applying for new or reinstatement of driver’s permit or license; and
5. Notifying the Department of Safety whenever a student with a driver’s permit or license drops out of school.
Student attendance records shall be given the same level of confidentiality as other student records. Only authorized school officials with legitimate educational purposes may have access to student information with the consent of the student, or parent(s)/guardian(s).
Perfect attendance is defined as follows: Students who have been tardy or checked out early during school hours according to the attendance program and have not accumulated a full day’s absence will be considered as having perfect attendance. Any unexcused absence attendance event (tardies and/or check outs) will disqualify a student from perfect attendance.
Absences shall be classified as either excused or unexcused as determined by the principal. Excused absences shall include:
1. Personal illness/injury (a physician's statement may be required after five (5) parent notes per semester);
2. Death in the family (not more than three (3) days absence shall be excused);
3. Religious observances;
4. Summons, subpoena, or court order; or
5. Circumstances, which in the judgement of the principal, create emergencies over which the student has no control.
Absences other than those outlined above may be considered unexcused.
After a total of five (5) excused absences due to head lice, a student will not be excused any more days due to this particular problem.
A limit of five (5) parent/guardian notes will be accepted each semester. Any additional absences will only be excused upon the presentation of a health provider’s statement (i.e. doctor’s note) specifying the days (s) to be excused. All questions concerning student attendance records should be directed to the local school attendance coordinator.
An excuse for absence must be made in writing by the parent(s) or guardian(s) and should include the name of the student, the date(s) he/she was absent, the reason for the absence and parent’s or guardian’s signature. For a student to be excused, the note must be turned in no later than five (5) days starting the day the student returns to school following his/her absence.
The principal shall be responsible for ensuring that:
1. Attendance is checked and reported daily for each class;
2. Daily absentee sheets contain sign in/sign out sheets and indicate students present or absent for the majority of the day;
3. All student absences are verified;
4. Written excuses are submitted for absences and tardiness;
5. System-wide procedures for accounting and reporting are followed.
Any student who has passed the compulsory attendance school age may be dropped from the school attendance roll after three (3) consecutive unexcused absences, or an aggregate of five (5) unexcused absences.
An accumulation of four (4) other unexcused attendance events (tardies and/or checkouts) during the school day will equal one unexcused day to be used for truancy record purposes.
A hearing committee will be established in each school to deal with appeals due to unusual or exceptional circumstances.
Truancy is defined as five (5) or, more unexcused absences for an entire school day or a major portion of the school day. An Intervention Meeting will be held at the school following the student’s fifth (5th) unexcused absence. After five (5) unexcused absences, a student may be referred to the Tipton County Juvenile Court. A progressive truancy intervention plan will be implemented prior to referral to Juvenile Court.
If a student is required to participate in a remedial instruction program outside of the regular school day where there is no cost to the parent(s) and the school system provides transportation, unexcused absences from these programs shall be reported in the same manner.
Students participating in school-sponsored activities whether on- or off-campus shall not be counted absent. In order to qualify as “school-sponsored”, the activity must be school-planned, school-directed, and teacher-supervised.
Students with absences will be required to make up work in a timely manner and may be assigned academic detention or Saturday school.
Students who are chronically absent and/or truant may be retained in his/her present grade. Students with absences will be required to make up work and may be assigned academic detention or Saturday School.
Military Service of Parent/Guardian
School principals shall provide students with a one-day excused absence prior to the deployment of and a one-day excused absence upon the return of a parent or custodian serving active military service. Principals shall also allow up to ten (10) excused cumulative absences per year for students to visit a parent or guardian during a deployment cycle. The student shall provide documentation to the school as proof of his/her parents/guardian’s deployment. Students shall be permitted to make up schoolwork missed during these absences.
Driver’s License Revocation
More than ten (10) consecutive of fifteen (15) reported unexcused absences by a student during any semester renders a student ineligible to retain a driver’s permit or license or to obtain such if of age.
In order to qualify for reclaiming a driver’s permit or license, the student must make a passing grade in at least three (3) full unit subjects or their equivalency at the conclusion of a subsequent grading period.