Hi Parents, students, and teachers:

Welcome to my Microsoft Office PowerPoint Basics tutorial. This page will contain basic
commands and step-by-step instruction of some of the basic skills that students need
to be familiar with when using Microsoft Office PowerPoint.

My students will be working with Microsoft PowerPoint XP in the classroom.
The information below does not go with the Microsoft Office 2007 version although
you might be able to find these commands by exploring the 2007 version.

What is Microsoft PowerPoint? Microsoft PowerPoint is a presentation-based
application which allows the person to present ideas and topics to a general audience.
This is the application that most students will see in a school or college setting to create
and present projects and topics to their peers. This application can do much more; however,
I want to focus on the basics.

Here are the basics that students will need to know by the time they leave Crestview Middle.

Saving a document:

Every time you make changes to the slide show, always save those changes.
Click on File, Save or click the little floppy disk that performs the same function
of saving. SAVING is important. If you do not save, you loose what you type.
Please save your work everytime you make changes or create a new slide show.

Save your document first, to your G drive (at school) or to a folder (on your home/personal computer).
Follow these steps:
1. Click on File.
2. Save As...
3. Where it says Save In..., next to it change the folder directory
from what it shows now to your G drive (at school) or to a personal folder on your home computer.
4. Click in the File Name box at the bottom of the Save As... dialogue
box and give the file a name of your preference.
5. Click Save.

Opening a saved slide show:

To open a saved slide show from a folder or network drive,
Follow these steps:
1. Click on File.
2. Open
3. Where it says Look In, change the folder directory from what it shows
at that point to your G drive (at school) or to a personal folder on your home
computer where you saved this file last.
4. When you find the file, select it.
5. Click Open.

Section 1: The Slide,
Section 2: The Layouts,
Section 3: Design Templates,
Section 4: Color Schemes,
Section 5: Inserting Media,
Section 6: Animation and Transition,
Section 7: Drawing Toolbar

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Section 1: The Slide

Slides. The slide is the editable space where your media can be placed.
You can create as many slides as you need for your project. In order to
create a new slide, you can perform any of these commands to get a new slide:

With your mouse, go to

Step 1: Insert.
Step 2: Click on New Slide.
or
On the keyboard, hold down your CTRL and press M one time.
or
Click the New Slide button in the Standard Toolbar.
or
Right Click in the normal slide view (on the left side of your screen) and click New Slide.

Keep in mind that there will be more ways to do a task. If you find more ways to
create new slides, that's great. Use the best method for you.

 

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Section 2: Layouts

The slide layout provides a way to organize your information on the slide. When you open PowerPoint,
the first slide you will get is the Title Slide. It gives you a an Add Title and Add Subtitle box on
that slide. This is where you type your general topic and a specific point subtopic that you are going
to discuss in the slide show. For example, if you were going to talk about the tornadoes in Meteorology,
you would want to organize your first slide as:


There are many more types of layouts that PowerPoint offers. You'll need to explore
each layout to determine whether you plan to use text, pictures, charts, video, audio,
excel charts, or any other types of media available on the layouts. Click on each layout
until you find the one you are referring to.

To look at all layouts,
1. Click Format
2. Slide Layouts
3. Choose a Layout that you will use.

The slide will follow the layout that you click on.

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Section 3: Design Templates

The design templates allow you to apply color and patterns to your slide show to
give it color. Be careful in how you use these designs. Sometimes a design can be more
intriguing than the information you are presenting.

To apply designs to a slide show, you can do this from the following steps:
1. Format
2. Slide Design

3. Click a design of choice.
4. The slides will adjust to the design.

If you do not want all slides to follow the same design, you will need to:
1. Click to select the slide or hold down CTRL and click the desired slides in the Slide Navigation Pane.
2. Click the drop down triangle that shows when you put your mouse on each design.
3. Click on Apply to Selected Slide.

The slides will change to your request.

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Section 4: Color Schemes

Color schemes are used sometimes to change the color of the slide but keep the design
shapes provided with the current slide design. This is where you can choose your own colors
to fit your slides. To do this,
1. In the Design Templates pane, click on Color Schemes.
2. The Color Schemes window pane will appear.

Choose the color scheme of choice. It will apply the scheme but it will not change any
pre-existing designs from the template.

Do you not see a color you like? Click on Edit Color Schemes and create your color.

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Section 5: Inserting Media

Inserting a Picture or Clip Art

This will seem familiar to you if you recall the exact commands from Microsoft Word
Information web page.
Remember these steps?
1. Insert
2. Picture
3. Clip Art or From File
4. Using a generic search for clip art or locate a file from your G Drive or personal
folder on your home computer.
5. Click the clip art you want or the picture you want.
6. Click Insert.

Inserting Movies and Sounds

This allows you to insert small movies or sound clips from your G drive into
your PowerPoint by following these steps:

1. Insert
2. Movies and Sound
3. Movies from File or Sound from File
4. Go to your G drive or personal folder at home
5. Find the file in your G drive or personal folder
6. Click on the file.
7. Click Insert.
8. You will receive a response question, "Do you want the sound to start
automatically in the slide? If not, you will have to click the sound."
9. You choose Yes or No (depending on your preference.)

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Section 6: Animation and Transitioning

Animation is the action you put into the slide show. It is the movement you
apply to the picture or text box. It is "giving it life" part of the slide show.
However, you need to insert a text, picture, or other object into the slide to animate.

To animate an object,
1. Select the object for which you intend to animate.
2. Click on Slide Show.
3. Click Custom Animation.
4. With your object selected, click Add Effect in the Custom Animation task pane.

You will see four types of animation pop up: Entrance, Emphasis, Exit, and Motion Path.
5. Try to avoid using the Exit animation as an Entrance. It is a common mistake made.
If you want something to exit last, you need to make it enter first.
6. Entrance allows the media to enter the slide; Emphasis allows you to place importance
on the media; Exit allows your media to leave the slide; and Motion Path allows you
to create a specialized path that your media can take. Please explore all animations and
decide by clicking the animation you want.
7. Once you applied the animation, it is done and can be changed by clicking on the object
in the slide and click Change or Remove in the Animation task pane.

A transition is where you take one slide and have it move to the next indicating the
next slide is coming up.
To apply a tansition:
1. Click on the Slide in Slide Navigation pane on the left side of your slide show.
2. Click on Slide Show, Slide Transition.
3. The Slide Transition pane will show all available transitions.
4. You click to apply the transition you want. Remember that you can only
apply 1 transition to 1 slide. However, if you want to apply one transition to
different slides, you hold down your CTRL and click the slide numbers you want
to apply the transition.
5. Click the transition you want to apply and it is applied to only the selected slides.

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Section 7: The Drawing Toolbar

The drawing toolbar allows you to create shapes or draw autoshapes into your
slides. Explore this toolbar, usually found at the bottom of the PowerPoint
slide show and have some fun with its drawings.

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PowerPoint web site resources

http://www.internet4classrooms.com/on-line_powerpoint.htm
(The Internet4Classrooms PowerPoint Tutorial Module)

As more web pages become readily available, this web page will
be updated with more sources. Thanks for visiting. Mr. M. If you
have questions, please e-mail me at JMooney@tipton-county.com.