TECHNOLOGY TASK #3

TECHNOLOGY TASK #3
BHS Lesson Plan Template
Opening, Completing, Attaching to Email

BEGINNER LEVEL: Opening the attachment and printing.

I have emailed each of you the lesson plan form as an Excel attachment. (Many thanks to Dr. Bierdz, who constructed the form in Excel for us…)

(1) Login to GroupWise and open the email from me containing the template.

(2) At the above screen, single-click the Save As link.

(3) At the following screen, choose Save.

(4) In the Save As box that opens, click the drop-down arrow and choose your F: or G: drive. (Your drop-down list will not look exactly like this one, of course..)
Click the Save button.

(5) After choosing the network drive, you need to make a new folder for that area of the network so that you can save both the template and your lesson plan files each week into the folder.

Single-click the New Folder button and name the folder Lesson Plans 2004.

Click Open and then click the Save button.

(6) Close GroupWise. You may also close Internet Explorer.

(6) Open Excel and open the file.

(7) Click in the long cell under Teacher and type your name. Click in the cell under Date and type the dates of the week for which you are filling out the Lesson Plan form.

Note: This file is actually just an Excel spreadsheet, so regular Excel formatting options are available.

If you need to have the text you are typing larger (or smaller), click View / Zoom and select a larger or smaller magnification. You might also have the Zoom Magnification button on your toolbar. (You’ll probably need at least 80% - 100% magnification in order to read what you are typing.) You may also read what you are typing in the Formula Bar as you type.
If you need to edit or add to info in a cell you’ve already gotten out of, you may either double-click in the cell or single-click in the cell and then add or change the text in the Formula Bar.
In Excel, hitting the <tab> key on your keyboard moves your cursor to the new cell in the row. Hitting the <enter> key moves to the next cell in the column (down). If you hold down the shift key while you hit <tab> or <enter>, your cursor will go backwards one cell each time.
If you need to move to a new line still within the same cell, hold down the <alt> key and hit <enter>; otherwise, let your typing wrap automatically.
To select any of the boxes in the file, move your mouse over the box and left click it. A checkmark will appear. To remove the checkmark, just click the box again. (75% magnification is a good view size for selecting the boxes.)

(8) SAVE your file. IMPORTANT: Please read 8d CAREFULLY!
a) Click File / Save As.

b) You need to rename the file using YOUR NAME and the week

Garnett Sept 27-Oct 1

You may use letters, numbers, or spaces in the file name. DO NOT use any punctuation in the name except the dash (or hyphen).

c) Click the down-arrow of the Save In box and select your network drive. Pick your Lesson Plans 2004 folder.

d) IMP: Make sure that the Save as Type box says Microsoft Excel Workbook, not Template. If it says Template, click the down-arrow and select Microsoft Excel Workbook.

e) Click SAVE.

Note: By saving this way, you are saving the lesson plan file as an Excel worksheet, not saving your information in the template. Your file will be saved in the folder, but your empty template will also be in there ready for next week.

(9) Print your lesson plan page.

INTERMEDIATE / WIZARD LEVEL – Emailing lesson plan to Mrs. Roe

Complete the Beginner Level steps 1-9.

Web version of GroupWise:

(1) Open your GroupWise email.

(2) Click the Compose button.

(3) In the To: field, type kroe

If you are an English teacher, use

To: psmith

CC: kroe

Note: you might want to put your own username in the CC: or BC: field.

(4) Type your name and the date for the weekly lesson plan in the Subject line.

(5) Click the Attach button.

(6) In the new window, click the Browse button.

Go to your Lesson Plans 2004 folder in your network drive. Single-click the lesson plan file (that you named with your last name and the weekly date). Click the Open button and then click OK. You do not have to click the Add button unless you wish to add ANOTHER attachment in addition to your lesson plan file.

You may type a message in the Message area of the screen if you wish; however, it is not required.

Click Send.

Client version of GroupWise:

(1)Open your GroupWise email.

(2) Click the Compose button.

(3) In the To: field, type kroe

If you are an English teacher, use

To: psmith

CC: kroe

Note: you might want to put your own username in the CC: or BC: field.

(4) Type your name and the date for the weekly lesson plan in the Subject line.

(5) Click the paperclip.

(6) When the Attach File box opens, browse back to your Lesson Plans 2004 folder in your network drive. Single-click the appropriate file and click OK.

(7) Click Send.

ALTERNATIVE

If you save your file a different way, you will be able to save just ONE file instead of having a file for each week. This file will have a tab at the bottom with the week’s date on it. When you email the file, it will have the lesson plan sheet for each week of the school year at the bottom, but the most current week will always be the one on top.

Positive side of doing it this way: very organized way of keeping your lesson plans all together.

Negative side: since you are saving the file into your network folder each week, it will be harder to complete the new week’s lesson plan sheet and email it from home (not impossible, though, so if you are interested, let me go over the options with you).

(1) Open the template from your email.

(2) Type your name in the Teacher box. Type in any other information that will not change from week to week, such as the class name in one of the long cells above Brighton High School Lesson Plans.

(3) Click the Save button.

(4) Notice the bottom area of the Excel file has the name of the file: Lesson Plan Form.

(5) Right-click the name of the file. From the menu that appears, select Move or Copy.

(6) In the Move or Copy box that appears, put a checkmark in the Create a Copy area. Make sure that in the Before Sheet area has Lesson Plan Form highlighted. Click OK.

(7) Right-click the new tab that appeared Lesson Plan Form 2 and choose Rename. Name it the week that the lesson plan is for (ex: Oct 4-8).

(8) Fill out the form, click the Save button and save the file into your network folder. Close Excel and email the form to the appropriate person.

(9) For the Next Weeks: Open the original file again from your network folder. This time it will have two tabs at the bottom: Lesson Plan Form and Oct 4-8 (or whatever you named the sheet from the week before).

a. Right-click the Lesson Plan Form tab and choose Move or Copy again. Put a checkmark in the Create a Copy area and this time let the Before Sheet highlight be on last week’s lesson plan name. Click OK. This will allow the new blank Lesson Plan Form to be on the top.

b. Right-click the new tab and rename it for the new week.

c. Fill out the form; click Save and email it to the appropriate person.