TECHNOLOGY TASK 14
PowerPoint 2

 

Templates, Sounds, Master Slide Setup, additional Backgrounds

 

Open and SAVE your presentation from Task 13 under a different name (maybe put a B after the name?) to work with the tasks this week.  That way, if you don’t like the some of the new skills, you can add the ones you do like to the Task 13 presentation to use with your classes.

 

BEGINNER LEVEL

  1. Choose a new template for your presentation. (This can’t be one of your regular choices for Slide Designs.)
  2. Set your presentation so that it will advance automatically every three seconds.

 

PART 1 – Beginner Level

If you don’t like the Design Templates for the backgrounds that were available to you when you clicked Format / Slide Design, there are many more options available to you. 

  • At the bottom of the Slide Design box, there is a Browse link.  If you click it, ld see several other folders that might contain additional background designs for you to use:

Text Box:

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The normal designs are in the Presentation Designs folder, so you might double-click the others to see if there are unusual ones that you like.

 

There are many other sites offering free templates; you might just look around in Google sometime.

To use these free templates, you will click on the link to Download the file.  Most of these files are zipped, but if you are using an XP machine, it is super easy to unzip the files so that they are ready to use. 


 

 

 

 

 

 

 

 

 

 

Select Open when prompted:

 

At the next screen, choose Extract All Files; then choose Next.

 

At the next screen:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


click the Browse button and navigate back to the My Computer/ C:/Program Files / Microsoft Office / Templates / Presentation Designs   folder. Click OK / Next / Finish.

 

You might have to click the Browse button and open the Presentation Designs folder to see the new templates if they do not automatically show up in your list.

 

Occasionally a site such as WebSiteEstates will save the template as a .ppt (presentation) file instead of a zipped up   .pot  (template) file.  How will you know?  When you select Save File (or Open File) from the box, it will end in .ppt .  If it ends in .zip (or .exe), follow the steps above.  If it ends in .ppt, just save the slide into your network folder and open it by going to Start / Open Office Document area of the Start Menu.  It actually will just be the first slide of a presentation, so you will make your additions, add additional slides, etc.,  Be sure to File / Save As and rename the presentation, saving it in your network folder.  (You might want to create a folder in your network drive, just for your PowerPoint presentation.  See me if you don’t know how to do that.)

 

PART 2 – Beginner Level

 

To set your presentation to run automatically, just follow these steps:

1.      Click on Slide Show ./ Slide Transition.

2.      When the box opens on the right side of the screen, notice that there is an area toward the bottom of the box that allows you to remove the checkmark in front of Advance Slide On Mouse Click and put a checkmark in front of Automatically After x Seconds.  Just put the checkmark there and set the number of seconds.

3.      Click Apply to All Slides and preview your presentation.

 

INTERMEDIATE LEVEL  (Remove the setting that advances your presentation automatically.  You can just remove the checkmark for now and put the checkmark back later if or when you want the presentation to advance automatically.)

 

Inserting Sounds – Insert one “canned clip” and know how to set up for a CD track.

There are two easy types of sound to use with a presentation.

  1. Clips:
    1. Canned clips:  Be cautious with these.  While cute when you’re constructing your presentation, they quickly get on audience members’ nerves. 

                                                              i.      Either pick a slide layout that has a media clip icon (looks like a movie camera), or click on Insert / Movies and Sounds / Sounds from Clip Organizer and make your selection.

                                                            ii.      You will be asked if you want the sound to play automatically or if you want to click the slide to have the sound play.  Your choice.

    1. Internet Clips: Be very cautious with these also.  Make sure that you have good, updated virus protection on your computer, since some of these sites are notorious for hiding viruses in the downloads.  They’re great for finding sound bytes from old movies, etc., to use as part of your presentation, but it is not worth the headache if you get a virus with the clip!  See me if you want more guidance on using the Internet clips.

  1. CD MUSIC
    1. Use the attached sheet – page 6 -
      (or visit the internet4classrooms site:  http://www.internet4classrooms.com/sounds_in_ppt.doc
      to print it out) to use a CD track as background music while your presentation advances.

 

WIZARD LEVEL – Understanding the Master Slide and Background Choices

Follow instructions for Footer on the Master Slide, and create at least one slide with a background using Fill Effects and one background with a photo.

 

Master Slide

A PowerPoint master slide allows you to manipulate the slide design, adding things like graphics and slide numbers that will display on every slide automatically. 

  1. Click View / Master / Slide Master.  The screen that comes up is already divided into the different areas of the slide.
  2. Single-click in the middle of the bottom part of the slide, where it says <footer>.  Type in your name, or Brighton High School, or the name of the class. 
  3. Single-click in front of the [#] in the lower right box and type “Slide “.  Click the close button on the Master toolbar box that is open.
  4. To insert the slide number in the appropriate place, click on View / Header and Footer.  On the Slide tab, put a checkmark in front of Slide Number.  Notice that there is also a place to put a checkmark in front of Don’t show on the title slide if you do not want the slide number to appear on the very first (Title) slide of your presentation.  Click the Apply to All button and close the Master if it is still open.

 

Background Choices

You have other interesting choices for a background for your slides.

  1. Solid colors:

Format / Background.  Click the down-arrow and choose a color.  You may apply to all slides or just the one.




 

 

 

 

 

 

 

 

 

 

  1. Textures and other Fill Effects:
    1. Format / Background / Down Arrow / Fill Effects. 
    2. The Gradient tab will allow you to choose beautiful color combinations.
    3. The Texture tab will let you pick things like marble and cardboard backgrounds.
    4. The Pattern tab will give you small patterns like herringbone.
    5. The Picture tab allows you to choose a picture from your hard drive.  Some of these look great as backgrounds, while others will not work at all.  You will just have to play with it and see what looks good.

  2. Photos
    1. Click Insert / Picture and choose a photo from your hard drive. 
    2. Resize the photo so that it takes up the entire slide.
    3. Right-click the photo and select Format Picture.  On the Picture tab that shows up, click the Image Control / Color down-arrow and select Grayscale or Washout.  (Washout is in muted color.)  You can click the Preview button and see how it looks by dragging the box out of the way.  Adjust the coloring by dragging the Brightness and Contrast boxes.
    4. When satisfied, click OK.
    5. If you want the picture as a background for all slides, fix it for the first slide and then choose Insert / Duplicate Slide several times for the additional slides.